Entry Transfers & Changes
If you would like to edit any of your entry details or can no longer take part due to injury, illness or other circumstances, you have until our transfer & booking edits deadline (Wednesday 6 August @ 4pm) to edit your booking or gift your entry to another runner.
If you purchased the additional booking protection insurance via Let’s Do This, you will be able to claim a refund if you can no longer take part. You’ll find details in your confirmation email.
No transfers or changes to bookings will be possible past the transfer deadline as race packs (with your specific medical and address details) go into production after this date.
BOOKING EDITS
You will need to make any changes to your booking before our transfer deadline on Wednesday 6 August @ 4pm. Click ‘edit booking’ below to change any of the following details:
- Your predicted finish time (this will determine your starting pen)
- Your postage address (where your race pack will be delivered)
- Your t-shirt size (or opt-out if you’d rather not receive one)
- Your UKA running club (so they appear on your result)
- Your emergency contact details (in case of any issues during the event)
- Welsh language preferences (this will determine whether you get a Cymraeg badge on your bib)
GIFTING YOUR ENTRY
If you can no longer take part due to injury, illness or other circumstances, you have until Wednesday 6 August @ 4pm to gift your entry to another runner.
How it works: If you choose to transfer your entry to another person, your original entry will be cancelled and you won’t be refunded. Instead, we’ll email your nominated recipient a link to fill in their details and claim your entry.
Use it or lose it: Your nominated recipient must claim your entry before the transfer deadline on Wednesday 6 August @ 4pm.
Please note: This is a gifting service and no refunds will be issued or payment requested from the person receiving your entry. Once you have gifted your entry your space will be cancelled and this process cannot be undone – even if the recipient does not claim their entry – so only proceed if you are 100% sure and know/trust the person you are gifting to.
Beware: We would avoid gifting your space, or taking a space from somebody you do not know or trust and be aware there are scammers in operation on social media. Beware of ‘friends and family’ payments on PayPal, watch out for social media red flags (fake profiles with limited activity, recently created accounts) and people pushing for quick transactions or offering a bulk of race entries. Be cautious if a deal seems to good to be true or someone is refusing to provide proof of purchase.
To proceed, please click ‘Manage Booking’ below, insert your booking reference and then look for the ‘transfer’ option.
If you have a space via an official charity and are no longer able to take part please contact the charity directly to discuss your options. If you have an Affiliated or Welsh Athletics entry type you will need to transfer it to someone eligible to take it (that is affiliated to a UK or Welsh Athletics club).
Never swap your race bib with any other runner outside of the official transfer service via our registration system as this will cause problems for our medical teams and results service. It will also invalidate insurance if the person running with your number is involved in an incident and is extremely dangerous (we will not be able to alert your emergency contact). If race organisers become aware of anyone who swaps their race number they will be disqualified and reported to UK Athletics, you will also be banned from all future R4W events. Processes are in place to monitor the swapping of race numbers, including finish line camera technology and social media monitoring. Spot checks will also be in operation at pen entry points.
